Application Review & Acceptance

Submission of a Vendor Application Form does not guarantee participation. All applications are subject to review by the Orchard Community Picnic (OCP) Committee. Vendors will be notified of acceptance by email.

Vendor Eligibility Requirements

Vendors must be in good standing, must not have violated any municipal rules or regulations, must not have been previously banned from city events, and must complete all required fee payments.

Payment Options & Instructions

Payment is required before applications can be finalized. Payments may be made via e-transfer or in person by cash/cheque at Service Burlington:

All NSF cheques will be charged a $40 administration fee.

Food Vendor & Health Department Requirements

All vendors preparing, selling, or distributing food products must submit the necessary insurance certificate and complete Halton Region’s Food Vendor Application.

Cancellation & Refund Policy

Cancellations will only be accepted before August 12, 2026. Cancellations requested after this date are strictly non-refundable. In the event of inclement weather on picnic day, refunds will not be issued.

Booth Allocation & Selection

The OCP Committee may restrict the number and types of vendors to provide variety and best serve the community. Preference may be given to returning vendors with an excellent history of service and compliance. Booth placement may differ from requested locations or previous years.

Event Logistics & Terms Agreement

Accepted vendors agree to comply with our Vendor Terms & Conditions. Prior to event day, detailed instructions regarding set-up schedules, tear-down, and parking will be emailed to all participants.